Student Athlete Committee  

S.A.C. 

Bylaws, 2008-2009 

  

Purpose: 

To serve as a liaison between the student-athlete population, athletic department, Midlands Collegiate Athletic Conference, and the National Intercollegiate Athletic Association on issues facing the overall welfare of the collegiate student-athlete.  To encourage involvement in all programs within the athletic department and campus environment, through empowering and educating student-athletes at the College of Saint Mary. 

  

Executive Committee Structure: 

• The executive committee will consist of three athletes at all times, each from different sports. 
• Executive committee members should be either a Junior or Senior.
• The three members of the executive committee will share equal responsibility, as well as decision power within the committee structure.
• Executive committee members will serve for at least one (1) full year, not to exceed more than three (3) years.  Additionally, the following will hold true:

1.     At the end of the term an executive committee member may resign from the committee or remain as a senior executive member (i.e. resulting in two (2) years on the executive committee).  If the student-athlete decides to stay on for two (2) years their executive eligibility will be over and they will not be allowed to hold an executive committee position again.    

2.     Student-athletes who decide to not serve on the executive committee a second term can retain a position on S.A.C. as a team representative. 

3.     Nominations for the executive committee will take place at the second to the last meeting (usually in April) of the year in review.  In order to be nominated student-athletes must have been a representative at least one (1) year in order to run for an executive committee position. 

4.     Voting will occur at the last and/or second to last S.A.C. meeting of the year (usually in May) of the year in review. 

5.     Voting will be done by the existing S.A.C. committee, thus allowing each team two (2) votes.  Note:  This will not include the Executive Committee Members vote.  Only the two representatives will be allowed to vote.    

6.     Minutes of each meeting will be kept and sent by email to all members, the athletic director and the ex-officio representative from the athletic department  

7.     The ex-officio representative from the athletic department will be the assistant athletic director who will not be a voting member.  

• The executive committee will meet one week prior to the S.A.C.  Meetings will be set at the beginning of the semester and remain consistent throughout the course of the year.  These meetings are held to brief the executives on administrative and MCAC issues, as well as the creation of the agenda for the following week.

  

Member Criteria: 

• Each team must have two (2) representatives (preferably one (1) upper classmen and one (1) under classmen).
• Each team can have no more than two (2) voting members.
• Each team will decide how the two (2) representatives are selected.
• Team representatives must be able to serve one (1) full semester.
• Each member must maintain a 2.0 Grade Point Average (G.P.A.) or higher.
• Executive Board members not included in two team representatives.

  

Meeting Schedule: 

• The day and time for the first meeting of the semester will be the same as the regular meetings of the previous semester (i.e. First Monday of every month). 

  

Voting: 

• Voting will be done at the time of the meeting in which case all teams must have a representative present.
• If representatives for a particular team are not present to vote, there will be an

e-mail issued describing the vote in account.  The representatives receiving this  

e-mail will have until the end of the week the voting to place in to respond.  

Note:  The voting process listed above will only hold true if the entire sports team is traveling and unable to send an alternate representative in the place of the designated representatives. 

  

Amendments: 

• Amendments can be made to the bylaws by a 2/3 vote of the entire S.A.C.
• There must be representation from every sport for a vote to take place.

  

Guests and Visitors: 

• Guests and visitors are welcome to attend, however must be added to the agenda prior the meeting with the entire S.A.C.
• Guests and visitors are not allowed to participate in the meetings until they are recognized by the committee, as well as the floor being opened up to them.

Note:  Student-athletes who attend in addition to the designated team representatives are welcome at S.A.C. meetings, however will be seen as guests.  These additional student-athletes will be privileged to the material being presented only, thus excluding them from rights of the designated S.A.C. members (i.e. voting, refreshments, and overall decision making). 

  

 

Subcommittees: 

• There will be at least four (4) subcommittees unless determined otherwise by the Executive Committee at the beginning of the semester.  The committees existing are as follows:  Student-Athlete Welfare, Fan Support, Flames Events, and Community Service.  The subcommittees will be charged to complete the following:

1.     Student-Athlete Welfare - Assist in the suggestions and revisions of the existing bylaws.  Actively participate in MCAC and NAIA regulation discussions. 

2.     Flames Events - Assist in the promotion of events within the community and athletic department.  Assist in the organization, set-up, and clean-up of events.  Actively participate in events when schedule permits. 

3.     Fan Support - Assist in planning Flames Frenzy events.  Each team will have one (1) home event in which Flames Frenzy will be celebrated.  As a committee member, you will be in charge of two (2) Flames Frenzy events, to include the planning, set-up, serving, clean-up, as well as attending the event. 

4.     Community Service - Assist in the planning of community outreach events.  Assists in the recruiting of fellow student-athletes, as well as participating in events within athletics and the community. 

  

• Every member of the S.A.C. must be on a subcommittee.

  

Additional Clauses: 

• Bylaws - Reviewing of bylaws will take place at the beginning of each semester to allow any issues or concerns to be addressed regarding there implementation and enforcement.
• Absences - Any team representative that misses more than one S.A.C. meeting in a semester, failing to send an alternate will be excused from duty effectively immediately.  If a representative is excused from the committee, then a new member must be appointed by that team in his/her place.

 

 

 

 

 

 

 

  

  

 

 

 

 

 

 

 

 

 

 

 

 

 

College of Saint Mary 

Student Athlete Advisory Team (S.A.C.) 

Representative Contract 

Fall 2008 

 

 

  

  

I have read and understand the Student Athlete Advisory Team Bylaws.  I will hereby adhere to these bylaws at all times and actively participate in enhancing the collegiate student-athlete experience at the College of Saint Mary. 

  

Name:           ______________________________________________ 

  

Address:       ______________________________________________ 

  

Sport:                   _____________________________________________        

  

Year (Eligibility - not in school) _______________________________ 

  

E-mail:         _____________________________________________ 

  

Cell Phone:  _____________________________________________ 

  

Print:                     _____________________________________________         

                                   First                                                 Last                                

  

Signature:  ________________________________________________          ________ 

                                                                                                        Date