Administrative Assistant to the Vice President for Student Development

 

College of Saint Mary has an immediate opening for an Administrative Assistant to provide a full range of administrative support services to the Vice President for Student Development, including complex and confidential administrative related functions.

 

Essential Job Functions:

 

• Responsible for coordinating the Vice President's calendar, meeting and travel arrangements
• Receives and screens communications to the Vice President, including telephone calls and written correspondence.
• Will maintain, monitor and reconcile the Vice President's budget.
• Responsible for initiating, formatting, composing, typing, preparing and duplicating materials of various styles, using the computer and other office machines. 
• Prepares correspondence and mailings.

·         Responds to faculty, staff and student issues by either referring to appropriate office, finding solutions, giving direction when possible or referring to vice president.

• Coordinates meeting arrangements and manages preparation for meetings and other programs, including coordination of special functions.  Must be able to anticipate and respond to all needs and arrangements.
• Responsible for gathering, collecting, compiling and summarizing information and statistical data for reports and projects.  This includes assembling, categorizing, and classifying facts and figures and determining format and layout.
• Assists with maintenance of web pages for the division of Student Development.

 

Qualifications:

 

• Bachelor degree is required.
• A minimum of three years of secretarial experience is required.
• Must possess strong written and verbal communication skills.
• Must be able to maintain confidentiality.
• Requires a high proficiency in the use of written English, including superior composition ability and knowledge of grammar and punctuation.
• PC proficiency required, preferably with Microsoft Office applications and a typing speed of at least 60 WPM.
• Must be detail oriented and well organized.

 

Do you take pride in your work?  Are you highly organized and enjoy a variety of office responsibilities? Please send your resume to the attention of Dr. Tara Knudson Carl at tknudsoncarl@csm.edu.